Registry Clerk Supervisor

Branch: Infrastructure Management: Southern Operations Cd: Water Resource Infrastructure Operations And Maintenance Dir: Operations Southern

Requirements:
A Senior/Grade 12 certificate or relevant qualification. Three (3) to five (5) years’ experience in Registry functions. Knowledge of the Public Service Act, Public Services National Archives Regulations and National Archive and Records Services Act of South Africa (NARSASA)e Regulations, and relevant Records Management prescripts. Computer literacy. Ability to capture data and collate administrative statistics. Disclosure of a valid unexpired driver`s license. Problem solving and analysis.

Duties:
Supervise and provide registry counter services. Facilitate implementation of records management policies and procedures. Facilitate compliance inspections of Registries. Attend to clients. Handle telephone and other enquiries received. Receive and register hand delivered mail/files. Archive and disposal of documents Supervise the handling of incoming and outgoing correspondence. Supervise the reception and receive all mail. Supervise and sort, register and dispatch mail. Distribute notices on registry issues. Supervise and render an effective filing and record management service. Opening and closing files according to the record classification system. Filing/storage, tracing(electronically/manually) and retrieval of documents and files. Ensure and complete index cards for all files. Supervise the operation and operate office machines in relation to the registry function. Supervise the processing and process documents for archiving and disposal. Electronic scanning of files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to supervisor. Keep records for archived documents. Administer and maintain file plan. Support all satellite offices on Records Management matters. Supervise registry staff. Allocate and ensure quality work. Personnel development. Assess staff performance. Apply discipline.

Enquiries: Ms. P Adonis Tel No: (041) 508 9778

Reference number: 051026/14