Assistant Director: Sourcing and Supplier Development

Directorate: Supply Chain Management

Requirements:
Matric plus NQF level 6/ National Diploma in Supply Chain Management or Logistics, or relevant qualification as recognised by SAQA, coupled with a minimum of 3-5 years’ experience in acquisition and contract management environment. Competencies: Knowledge and understanding of tender and contract management legislative framework in the Public Service; Knowledge and understanding of PFMA and other SCM Legislation; Knowledge of Department’s procedures on tenders and contracts administration; Ability to work in a highly-pressured environment and driven by a sense of urgency to meet deadlines; Thorough understanding of policy formulation and co- ordination; Analytical Skills; Project Management Skills; Report writing skills; Communication Skills; Problem solving skills; Conflict management skills; Interpersonal Skills; Planning and Organizing skills; Leadership Skills; Coordination Skills; Analytical Skills; Contract management skills; Tender management skills; Team working; Supervision; Communication; Problem Solving and Analysis; Staff Development; Financial Management and Procedures; Budgeting Processes; Policies, procedures and legislations; Planning and co-ordinating; A valid driver’s license.

Duties:
Ensure the updating of suppliers’ database on an ongoing basis; Ensure the registering of suppliers on departmental supplier database; Administer the updating of existing information of suppliers on database; Administer and maintaining effective systems and procedures for suppliers registration and accreditation; Ensure that goods are procured in line with PFMA, PPPFA, Treasury Regulations and Supply Chain Management Guidelines to Accounting Officers; Ensure the implementation of and adherence to policies and procedures; Ensure the submission of approved tender specifications (pack) to GDF for advertising on e-Tender Portal and Government Tender Bulletin; Conduct briefing sessions; Guide role players on policy and procedures during the tendering processes; Present SCM processes or background of the tender to the Bid Evaluation Committee members; Facilitate all bid committees; Ensure the preparation of BSC, BEC and BAC minutes; Ensure preparation of submissions to the Adjudication Committee; Ensure proper management and facilitation of tender processes; Ensure the preparation and coordination of all Public Adjudication Committee processes; Presenting Tender and Sourcing processes to end- users; Compilation of monthly, quarterly and annual report on tenders to management and Provincial Treasury; Administer the invitation of quotations from the suppliers listed on the database; Oversee the obtaining of quotations; Ensure that goods and services are obtained from the suppliers who score the highest points according to the PPPFA.; Administer and maintain all records in respect of Requests for Quotations (RFQ); Communicate and save information about unreliable service providers; Interacting with CIPRO/DTI and National Treasury; Advice service providers on steps to follow to comply with the Departmental requirements; Facilitate the approval in respect of the awarding of quotations; Supervise the regular verification of VAT registrations and preferential point system; identify, assess, and prioritize risks of different projects within the supply chain; Measure, analyse, and manage the performance of a supplier; Ensure that supplier performance evaluation and reports are completed for proper management of contracts; Ensuring that a vendor adequately performs a contracted service; Monitor contract and commitment registers to ensure that the service providers are not under/ overpaid; Check that BAC (Bid Adjudication Committee) agendas are compiled correctly; Manage the distribution of agendas and minutes to all members at least on the two days prior to the meetings; Check and ensure that minutes of the meetings are correctly taken and clients are informed in writing of the outcome; Act as advisor to the adjudication evaluation panels; Arrange ad hoc meeting; Ensure the recording of deliberations of the meetings; Management of staff performance; Management of leave plan; Management of staff training and development; Coordinate activities of the division. A valid driver’s license.

Enquiries: Caiphus/ Andy, cell: 071 474 7078/51

Reference number: REFS/057048