Deputy Director: Facilities and Work Environment Management

Chief Directorate: Corporate Management Services

Requirements:
A Grade 12 and National Diploma/ Bachelor's degree NQF Level 6/7 in Public Management /Administration/ Business Administration/ Project Management/ facilities management/ management services. or any other qualification under built environment. 3 years’ experience at entry level management (ASD) in a related field. A valid code 08/10 driver’s licence. Knowledge and Skills: Change management. Knowledge national building act. Knowledge of projects management. Knowledge of risk assessment and hazard identification. Knowledge of budgeting and financial management. knowledge of disaster management. Knowledge of day-to-day maintenance. Knowledge of ohs act. national archives and records services of South Africa act. promotion to access to information act. (PAIA) Promotion of administrative justice act. Information security policy. Electronic communication transaction act. Electronic document management system. Business writing skills. Project process skills. Risk assessment and mitigation. Disaster management. Systems and administrations skills. Decision making skills. Computer skills. Negotiating skills.

Duties:
Infrastructure management: oversee all aspects of facilities and maintenance within the department. Oversee capital projects as required. Manage developmental plans for the department the long- and short-term maintenance programmes and associated budget. coordinates building usage and leases. Review projects-decisions, confers with staff and contractors. Inspect upon project completion. Supervise inspection programmes for existing facilities. Oversee supervision of reception area within head office. Oversee provision of cleaning and hygiene services for facilities. Oversee allocation and usage of departmental parking bays. Management of occupational health and safety within the department: Manage the implementation of ohs within the department. Manage ohs awareness campaigns. Manage the facilitation of building/infrastructure inspection for safety compliant. Facilitate and ensure functioning of ohs committee. Ensure that OHS awareness sessions are conducted. Facilitate the implementation of fire drills and ensure emergency plans are in place. Management of central registry: Manage the implementation of records management policies and systems. Manage the facilitation of records management workshop. Manage the disposal of records in accordance with national archives and records services of South Africa. Manage the provision of effective records management systems. Manage the provision of efficient service for registry and storage components within the department. Budget and financial management: Manage the procurement plan and budget needs for the unit. Manage the utilisation of budget. Oversee and report expenditure for goods and services. Oversee and report over- expenditure reports for unit. attend budget monitoring /vetting committee. monitor wasteful expenditure within the unit. Risk management: Implementation of risk management action plans. Implementation of audit recommendations. Cooperate with risk management unit, risk management committee, risk champions relevant stakeholders involved in risk management.

Enquiries: Ms. Avhatakali Nemukula/ Ms. Mmathethi Patjie Tel No: (011) 689 3845/ 3723/

Reference number: REFS/057023