Deputy Director: Soft Services and Maintenance of Roodeplaat and Vaaldam

Directorate: Facilities Maintenance Services

Requirements:
An undergraduate qualification at NQF level 6 or 7 as recognised by SAQA in Property Management/Facilities Management/ Built Environment. A minimum of 5 years relevant experience, of which 3 years must be at ASD level. A valid driver’s license. Competencies: Construction Industry Development Board Act of 2000 and Regulations. Council for Built Environment Act of 2000.PFMA and Treasury Regulations. Provincial/Departmental Supply Chain Management Policies. Promotion of Access to Information Act of 2000. Promotion of Administrative Justice Act of 2000.Skills: Strategic capability and leadership. Problem solving and analysis Decision making. Team leadership Creativity Financial management. Attributes: People-centred, Professionalism, Self- management Reliability Honesty and integrity Strong ethics.

Duties:
The incumbent is responsible for the effective management of soft services within the departmental property portfolio, and in that capacity conducts site visits and condition assessments to determine soft service requirements. The incumbent ensures that all facilities are maintained at habitable and hygienic standards, fit for occupation and for the purposes for which they are used. The incumbent manages the delivery of cleaning and hygiene services in compliance with contractual specifications, service level agreements, the Occupational Health and Safety Act, 1993 (Act 85 of 1993) and its regulations, and applicable public health requirements. The incumbent also manages waste removal, grounds maintenance and gardening services in compliance with the National Environmental Management Act, 1998 (Act 107 of 1998), the National Environmental Management: Waste Act, 2008 (Act 59 of 2008) and applicable municipal by-laws, including the lawful handling, segregation, storage, removal and disposal of general and hazardous waste. Pest control and fumigation programmes are implemented in accordance with approved schedules and applicable legislation, including the use of duly registered operators and approved products and the safe handling of hazardous chemical substances. The incumbent maintains and updates project and facility information for all sites under the unit’s management. The incumbent ensures that all equipment used by staff is in good functional, safe and serviceable condition, that statutory inspections and certification requirements are met, and that equipment is operated by competent persons. Repairs are managed so that defects are attended to timeously and within approved budgets, with priority given to defects that compromise health, safety, hygiene or environmental compliance. The incumbent plans and liaises with Supply Chain Management and Director Facilities Maintenance and for the timeous procurement of the consumables, supplies and spares required and service providers in compliance with the applicable procurement prescripts and with due regard to safety data requirements and environmentally responsible specifications. At a strategic and planning level, the incumbent provides inputs into the development of soft services and maintenance policies, strategies and plans, and manages the preparation of the unit’s annual operational plan. The incumbent oversees the implementation of risk management and mitigation plans, which include occupational health and safety, environmental and hygiene risks, and monitors service providers’ compliance with their statutory obligations, including health and safety plans, risk assessments, incident reporting and the provision of appropriate personal protective equipment. The incumbent manages the preparation and presentation of management reports on soft services performance, on compliance with occupational health and safety, environmental and hygiene requirements, and on the maintenance and repair of equipment. In respect of people management, the incumbent concludes performance agreements with subordinates, aligned to approved job descriptions and the Department’s Strategic and Annual Performance Plans. The incumbent manages subordinates and maintains discipline in accordance with the applicable labour relations prescripts. The incumbent also manages their training and development in accordance with agreed developmental interventions, including training required for statutory compliance in health and safety, and develops and updates their service delivery and work plans. The incumbent promotes a safe working environment for staff and service providers’ employees in terms of the Occupational Health and Safety Act, 1993. Regarding appointment of service providers, the official to prepare specifications for procurement of outsourced services and manage contracts with appointed service providers within applicable policies and Treasury prescripts. Finally, the incumbent manages the unit’s funds in compliance with the Public Finance Management Act, 1999 and the Treasury Regulations, and limits under-expenditure and over-expenditure in accordance with the departmental budget allocations.

Enquiries: Ms. Sikelelwa Mboto at 076 521 4118

Reference number: REFS/056924