Assistant Registrar of Deeds: Examination and Sorting
Department of Land Reform and Rural Development
- Location
- Western Cape, Western Cape
- Salary
- R932 292 per year
- Job type
- Permanent
- Work setting
- On-site
- Sector
- Government & public service
- Closing date
- 09 Nov 2026
Posted 12 days ago
What you need
- Qualification
- Diploma
- Experience
- 4+ years
- Six posts available
- Matric plus a law or deeds registration diploma, or B Proc / LLB
- At least 4 years at junior management level in a deeds office
- Lead the checking and signing of deeds
- Based in Cape Town
- R932 292 a year
How to apply
Apply on company website
How to apply: Applications can be submitted by hand delivery during office hours to: Office of the Registrar of Deeds, Western Cape Deeds Registry, 2 Riebeek Street, Cape Town City Centre, Cape Town, 8000. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted Official advert: DPSA Public Service Vacancy Circular 38 of 2026, post 38/191, ref 3/1/1/1/2026/322 (X6 POSTS). Government applications usually need the new Z83 form and a detailed CV.
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Directorate: Examination, Execution and Deeds Training Services
Requirements:
Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or relevant equivalent qualifications. Minimum of 4 years’ experience at junior management level in Deeds environment. Extensive and proven ability in knowing, interpreting, and applying various legislation and Acts pertaining to registration of Deeds including (but not limited to): Deeds Registries Act, Sectional Titles Act, Ordinances, Proclamations, Case Law, Common Law. Ability to address a professional audience comfortably. Ability to convey knowledge to others. Planning and execution skills. Communication skills. Project Management skills.
Duties:
Monitor examination of deeds and documents. Check deeds and documents for registrability and take corrective measures. Grant hearing to Conveyancers, make ruling and provide guidance. Provide inputs for the update of deeds practice manual, legislation, and draft circulars. Report on examination team performance, standards, and turnaround times. Update acts, manuals, and circulars. Execute deeds. Validate that appointed appearer has signed execution clause / request for registration. Verify validity date of relevant certificates. Sign all deeds and documents that are registrable. Report problems with regard to execution of deeds, to ARD / DROD in charge of execution. Draft reports to court. Receive the notice of motions and all supporting documents. Peruse notices of motions and supporting documents. Research the facts there in. Compile a report to court and attach all relevant documents. Manage the execution of deeds and documents. Attend to the requests for late and expedited execution of deeds and arrange for final black booking. Notify conveyancers regarding problems encountered on deeds at execution and provide guidance. Monitor execution register for Conveyancers. Reject deeds that are not registrable. Attend to simultaneous registration with other offices. Manage distribution of deeds. Verify the information on the distribution list with actual deeds batches and spot-check. Verify returned deeds against distribution list and initiate corrective measures. Manage statistics, exception reports and implement corrective measures. Prevent and address backlogs. Attend to queries relating to deeds on the system. Authorize request for withdrawal of deeds. Manage the update procedure manual.
Notes:
EE Targets: Coloured, Indian and White Males and African, Indian and White Females, and Persons with Disabilities.
Enquiries: Ms D Tshabalala/ Mr T Segapu/ Ms M Young Tel No: (021) 464 7623/7667
Reference number: 3/1/1/1/2026/322 (X6 POSTS)